What paperwork to hand over — and keep — when you sell a car in Kenya
When selling a car in Kenya, you need to hand over specific documents to the buyer while retaining others for your records. This ensures the transaction is legally binding and protects you from future liabilities. The most crucial document to retain is proof of transfer, which can protect you from any claims or issues after the sale.
Documents to Hand Over
When selling your car, ensure you hand over the following documents to the buyer. These documents are crucial for the buyer to register and own the vehicle legally.
- Original Logbook: This is the primary document proving ownership and must be transferred to the new owner.
- Sale Agreement: A written document detailing the sale terms, including the agreed price and any conditions.
- Valid Insurance Certificate: If the insurance is still valid, provide this to the buyer. They may need it for immediate use.
- Transfer Form C: This form is required for the official transfer of ownership through the NTSA TIMS system.
- Any Existing Service Records: Providing service records can add value and assure the buyer of the vehicle's maintenance history.
Documents to Keep
Retaining certain documents is essential for your protection and record-keeping. These documents can help resolve any disputes or issues that arise post-sale.
- Copy of the Sale Agreement: Keep a signed copy of the agreement for your records.
- Proof of Transfer: Retain a copy of the NTSA transfer confirmation. This is crucial in proving that you no longer own the vehicle.
- Copies of Identification Documents: Keep copies of both your ID and the buyer's ID used during the transaction.
- Payment Receipts: If the payment was made via M-Pesa or bank transfer, keep copies of these receipts as proof of transaction.
Completing the Transfer Process
After handing over the necessary documents, ensure the transfer process is completed through the NTSA TIMS system.
- Log into your NTSA TIMS account and initiate the transfer process by entering the buyer's details.
- Submit the Transfer Form C and pay the applicable transfer fee.
- Once the buyer accepts the transfer, the NTSA will process and update the logbook with the new owner's details.
Common Issues and How to Avoid Them
Selling a car can come with challenges. Here are some common issues and tips to avoid them.
- Incomplete Documentation: Ensure all required documents are filled out correctly and completely.
- Delayed Transfer: Promptly initiate the transfer process to avoid delays that could lead to disputes.
- Payment Disputes: Use secure payment methods like M-Pesa or bank transfers to keep a record of the transaction.
Frequently asked questions
What happens if I don't transfer the logbook?
Failing to transfer the logbook means you are still legally responsible for the vehicle. Any issues or liabilities arising from the car will be your responsibility until the transfer is complete in the NTSA system.
How do I prove I no longer own the car?
Keep the NTSA transfer confirmation and a copy of the signed sale agreement. These documents serve as proof that you have sold and transferred ownership of the vehicle to the buyer. They protect you from future claims or liabilities.
Can I sell my car if it's still under a chattels mortgage?
You need to clear any outstanding loans or get the lender's consent before selling a car under a chattels mortgage. The lender holds a legal interest in the vehicle until the debt is settled or consent is given.
What is the role of the NTSA in car sales?
The NTSA (National Transport and Safety Authority) manages the official transfer of vehicle ownership through the TIMS system. They update the logbook with the new owner's details once the transfer process is completed.
By Garisea Research Team. Published 30 October 2026. This guide is general information, not legal or financial advice — verify current requirements and prices before you buy.