Vehicle Handover & Delivery Note
Records the condition, mileage and items handed over when a car changes hands — keys, logbook, spare wheel, tools and more — signed by both parties so there are no disputes later.
Related: Car Sale Agreement · Ownership Transfer Guide (NTSA)
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How to use this document
- 1At handover, record the odometer, fuel level and the car's condition (note any existing marks).
- 2Tick off each item handed over (logbook, keys, spare, tools, manuals, service records).
- 3Both parties sign — keep a copy each.
Questions
When should I use a vehicle handover note?
Whenever a car changes hands — at sale or on delivery — to record exactly what condition it was in and what was included, so nothing is disputed afterwards.
What items should be handed over with a used car?
Typically the logbook and records, all sets of keys, the spare wheel, jack and tools, the owner's manual, any service records, and accessories agreed in the sale.
Related documents
Pre-Purchase Inspection Checklist
A walkaround and test-drive checklist to inspect a used car before you buy — exterior, interior, under the bonnet, papers and a road test.
Test Drive Agreement
A short form a seller can have a prospective buyer sign before a test drive — records licence details and who is responsible during the drive.
Vehicle Sale Receipt
A simple receipt for a payment towards a vehicle — records the amount, the vehicle, and whether it's a deposit, part payment or paid in full.